Creating and submitting your audition

Hi everyone.  I want to encourage you to start preparing for your audition for Jazz Port Townsend, if you haven't already.  The deadline for auditions this year is April 13.  Now is too early to panic, but definitely not too early to focus!

We're really pleased at how our new system of submitting auditions is working so far.  Quite a few of you have uploaded your audition files already, which is great.  In case you're a little unsure of how to create and submit your audition digitally, we've prepared the following primer which should help.  As always, feel free to contact me at, or 360.385.3102 x109 if I can be of help.  Thanks!

Gregg Miller, Jazz Program Manager


 2009 Audition Information

Submitting Your Audition.  You must first register.  After doing so, you will receive an instructional email that includes a log in and password for a virtual folder at  Follow instructions carefully and remember to upload your audition mp3 file and required .txt audition form to your folder no later than April 13.  To save your audition form as a .txt file go to your “File” menu, then “Save As,” then in the “Save As Type” box choose “Plain Text.”

You can find the specific audition requirements for your instrument or voice at our website,

Tips for creating MP3 files for submitting your audition.

If you’re not quite sure what this means, don’t worry.  It’s not as complicated as it sounds!

First you’ll need to create a digital recording of your audition.  There are lots of good programs you can download for free that will make this easy for you to do this on your computer.  One of our favorites is Audacity, available at, which will record your recording digitally, and allow you (via a one-time-only install) to export in MP3 format.  Additionally, there are a number of other devices for making digital recordings, such as minidisc recorders, etc.

Using a good microphone IS important.  Without one you can’t make a good recording.  You don’t need to spend a lot of money, but if you don’t have one it would be a good investment (or you can borrow one).  If the mic doesn’t come with a plug that matches your computer mini jack or USB port you can get an adapter at Radio Shack, Best Buy or another electronics store.

Start by placing the mic c. 6 – 8 feet away from you, or possibly more if you’re playing with other people.  Experiment with different placements to see what sounds the best.  Remember, you need to be clearly heard—it’s YOUR audition!

If you are using Audacity, then you are done. Save your MP3 file and upload it to our site per the instructions you’ll receive when you register.

If your recording device and/or software hasn’t already saved your audition as an MP3 file (ending in .mp3) you’ll need to save it in that format.  If you already have iTunes or Windows Media Player on your computer they can automatically create MP3’s for you.

Alternatively, if you have your digital recording in a non-MP3 format, you can convert it to MP3 for free at

To use iTunes, simply load your audition recording into iTunes.  Then go to the folder that contains your iTunes Library.  (This is NOT the list of your music you see when you’re in iTunes.  All those titles are links to the actual files, which are what you want).  Label your file as follows, using capital letters as follows; Lastname-Firstname-Instrument-1(2, 3, 4 etc).mp3 (Armstrong-Louis-Trumpet-1.mp3).  The process is similar for Windows Media Player.

Once you’ve registered and received an email from us asking you to upload your audition to you’ll be ready to go.  Congratulations!

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